ARTICLE I. NAME

The name of this organization shall be the Board of Trustees of the Gail Borden Public Library District.

ARTICLE II. PURPOSE AND DUTIES

The purpose of the Board of Trustees shall be to maintain Gail Borden Public Library District and to provide quality library service to the residents of Gail Borden Public Library district in harmony with the spirit and intent of the current Illinois Public Library District Act.

Specific, but not exclusive, duties of the Board shall be the establishment of necessary policies; enactment of necessary ordinances; employment of necessary personnel; supervision of the expenditure of library funds; and to discharge legal responsibilities as determined by law.

ARTICLE III. MEMBERSHIP

Section 1. There shall be seven members of the Board of Trustees, elected biennially, each serving a four year term.

Section 2. The election of Trustees shall be in the manner described by The Illinois Compiled Statutes 75ILCS 16/30-10. The term of each member shall begin as provided by statute.

Section 3. In the case of a vacancy on the Board, the vacancy shall be filled in the manner described by the Illinois Compiled Statutes, 75ILCS 16/30-25.

ARTICLE IV. OFFICERS

Section 1. The officers shall consist of President, Vice President, Secretary and Treasurer.

Section 2. Trustee officers shall be elected as provided by statute. The election will be conducted by the District in accordance with provisions of the Library District Act.

Section 3. The current President or Secretary shall preside and take nominations from the assembled Trustees. Consent must be obtained from the potential nominee before placing that person in nomination. No second to a nomination is needed. Officers shall be elected by a majority of all Trustees present. In the event of a tie, the winner will be determined by seniority of service on the Board. Those elected will begin serving at once.

Section 4. Election by ballot must be made if requested, however, it must comply with the Open Meetings Act. Ballots shall be furnished by the Library’s Chief Executive Officer. A teller to read the ballots will be appointed by the President.

Section 5. No Trustee will hold more than one office at a time.

Section 6. Term of office shall be two years or until successors are elected and qualified.

Section 7. A vacancy in any office shall be filled by the Board for the unexpired term.

ARTICLE V. DUTIES OF OFFICERS

Section 1. The President shall preside over all meetings; appoint all committees; sign official documents; and assume duties and responsibilities deemed necessary by the Board.

Section 2. The Vice-President shall assume the duties and responsibilities of the President in the absence of the President and perform other such duties as the board may direct.

Section 3. The Treasurer shall direct the maintenance of financial accounts and records of the Library, subject to yearly audit; shall give bond in such amount and by a surety firm approved by the Board; and perform other such duties as the Board may direct.

Section 4. The Secretary shall sign official documents; preside over meetings in the absence of both the President and Vice President; direct the maintenance of appropriate records; have the power to administer oaths and affirmations for the purpose of the Library Act; and perform other such duties as the Board may direct.

ARTICLE VI. MEETINGS AND QUORUM

Section 1. There shall be twelve monthly regular scheduled Board meetings held the second Tuesday of each month at the library at 7:00 p.m. A meeting time and date may be changed by the request of one Board member and consented to by a majority of the Board members.

Section 2. A quorum shall consist of four Trustees and a majority of those present shall determine the vote taken on any question.

Section 3. Special meetings for a stated purpose may be called by the President or the Secretary or by any four Trustees provided that reasonable prior notice be given Board members in accordance with the Illinois Compiled Statutes.

Section 4. The Board may adjourn to Executive Session for the purpose of considering matters of personnel, land acquisition, and other matters as authorized by The Illinois Compiled Statutes and in accordance with the Open Meetings Act. Matters decided in Executive Session shall not be binding unless put into motion and passed at an open meeting.

Section 5. Special (AdHoc) Committees may be determined by the Board. The Board President shall appoint Trustees to serve.

Section 6: The customary order of business at a regular Board meeting shall be as follows:
Call to Order
Comments for the Good of the Organization
Minutes
Treasurer’s Report and Payment of Bills
Correspondence
Reports
New and Old Business
Other
Adjournment

Public comment must be included at every public meeting although where it appears on the agenda is subject to change.

Changes to the order of business may be made when necessary depending on library business.

ARTICLE VII. PARLIAMENTARY PROCEDURE

Robert’s Rules of Order, Revised, when not in conflict with these By-Laws or The Illinois Compiled Statutes, shall govern the proceedings of this organization.

ARTICLE VIII. AMENDMENTS

Amendments to these By-Laws may be made at any public meeting of the Board providing that the proposed amendment has been submitted in writing to each Trustee at a prior Board meeting.

Approved 8/8/2023